Scheduling App = Live Door Schedule Controlled via Outlook Calendar
Remember making a door schedule with the table and putting text in each cell for your classes and office hours. Then putting that door schedule on your door and in D2L at the start of the term. Our faculty schedule eliminates the need to schedule unchanging office hours that students typically don't see or use, but we still need to show our availability. The benefit of a scheduling app is you can change that schedule anytime by adjusting your Outlook calendar and post the schedule anywhere you can put a link or QR code. In the scheduling app description, you can tell students the best ways and times to contact you, and they may not make an appointment or need to given that information, but they know they can. As of December 2024, Bookings is the app you should use because it is an internal scheduling app that can access your Outlook Calendar.
Additional Bookings Help
Create a Quick Response (QR) code for your appointment link that can be placed on your office door and other locations to make accessing your appointment link easier when clicking a link is less feasible. Watch this video (5:00) for more information.
Keeping your Outlook Calendar updated with times you are NOT AVAILABLE during your business day makes using any Appointment App so much easier for you. It helps you set reasonable boundaries. Outlook will communicate with Calendly and Bookings and remind you via Outlook email and notifications that you have upcoming meetings.
You may update your email signature in Outlook and D2L to include your appointment link and other information that you think may save you and students time.
Sample Signature
Jessica Rabb, PhD
Professor of Biology
Nashville State Community College
On-Campus Contact: White Bridge Road Campus • Office K-219 and 615-353-4383
Off-Campus Contact: jessica.rabb@nscc.edu • Zoom Link (by appointment only) • 803-720-9838 (call or text)
Click here to schedule an appointment with me (Zoom, phone, or in-person)
Helpful College Links for Students
Contacts (e.g. Financial Aid) • Supports (e.g. Wellness) • Learning Center
In pre-term, send students in classes, advisees, organizations, programs a welcome email with...
If you have a student that is feeling lost in the tech and needs 1 to 1 help we have Technnology Tutoring through the Learning Center. Assistance navigating email, D2L, accessing digital textbooks, using Zoom/Teams, or downloading and using some of the tools available from the Microsoft Office Suite. To find drop-in availability or to make an appointment, please tell students to visit the Technology Tutoring page for more information
Log into myNSCC
Click the three lines in top left.
Select "Faculty"
Select "View My Courses"
Click on the class you want by clicking an area that is light blue
Then select all the names in your class list by checking the box in the top left.
Open your Outlook App then click on the envelope on the right side of the page.
Your class email list should then populate an Outlook email.
If that isn't working there is a work around.
You need to (if only temporarily) change your Default Email App to Outlook. In Windows, this is what that looks like in Settings.
You may receive an Excel file with and updated list of currently enrolled advisees. To convert this list into an Outlook friendly list do the following: Copy the Excel column of email addresses. Paste them into a blank Microsoft Word document, selecting the ‘Keep text only’ paste option. Click the ‘Replace’ button on the Home tab. In the ‘Find’ box enter ^p. ( “^” = Shift-6). In the ‘Replace’ box type in a semicolon. Click the ’Replace All,’ hit OK to close the Find/Replace dialogue box. Copy the resultant text into the BCC line of your Outlook email.
Google Voice App
Remind App
Picking up the phone can be the most direct and simplest way to communicate. So, if off campus during the business day, be prepared to share your cell number, Google Voice number, or use Teams (see below) which has a call function. Put appropriate phone info that works for you in your email signature. Contact TSD Service Desk for help with your Teams phone features.
Put your personal Zoom room link in multiple places to make reaching you via Zoom more likely, such as in your email signature, Appointment App information, and D2L instructor information. You can customize your personal Zoom room link in your Zoom Profile. Note: Faculty may not have Nashville State Zoom accounts permanently.
Teams is one of our Microsoft Apps. If you are in the habit of opening Teams when you open Outlook, you can chat, audio call, or video call, any Nashville State colleague that has also opened Teams. More and more of us are doing that with the switch to Teams for committee meetings and internal college work. You have a personal meeting room link in Teams, and could use it instead of Zoom.
For more information about this page contact Jessica.Rabb@nscc.edu (last updated August 2025)
